Unlock productivity: the ultimate guide to setting up scan to email on the xerox workcentre 6515

Are you ready to streamline your document workflow and save time? The Xerox WorkCentre 6515 multifunction printer offers a convenient scan-to-email feature that allows you to quickly and easily send scanned documents to your email recipients. In this comprehensive guide, we’ll walk you through the step-by-step process of setting up scan-to-email on your Xerox WorkCentre 6515.

1. Prepare Your Email Account

Before you begin, ensure you have an email account set up and ready to receive scanned documents. If you don’t have one, create one from a service like Gmail, Outlook, or Yahoo Mail.

2. Configure the Printer’s Network Settings

Your printer needs to be connected to a network to send emails. Navigate to the printer’s Network Settings and configure the following:

• IP Address: Set a static IP address for your printer.
• Subnet Mask: Enter the subnet mask for your network.
• Default Gateway: Specify the default gateway for your network.

3. Access the Printer’s Web Interface

Open a web browser and enter the printer’s IP address in the address bar. This will take you to the printer’s web interface.

4. Configure the SMTP Server Settings

In the web interface, navigate to Settings > **Email**. Under **SMTP Settings**, configure the following:

• SMTP Server: Enter the SMTP server address for your email provider (e.g., smtp.gmail.com).
• Port: Specify the SMTP port (e.g., 587 for Gmail).
• Authentication: Select the authentication method (e.g., TLS or SSL).
• Username and Password: Enter the username and password for your email account.

5. Add Email Recipients

Click on Add Email Recipient. Enter the email address of the recipient you want to send scanned documents to. You can add multiple recipients.

6. Set Up the Scan Profile

Navigate to Settings > **Scan**. Under **Scan Profiles**, create a new scan profile. Configure the following:

• Name: Give the profile a descriptive name.
• Scan Settings: Choose the scan settings (e.g., resolution, color mode).
• File Format: Select the file format for the scanned documents (e.g., PDF, JPEG).
• Send to Email: Enable the **Send to Email** option.
• Email Profile: Select the email profile you created earlier.

7. Save and Test the Settings

Click on Save. To test the scan-to-email functionality, place a document on the scanner bed and press the **Scan** button. The printer should scan the document and send it to the specified email recipients.

Troubleshooting Tips

• Cannot connect to SMTP server: Verify that the SMTP server settings are correct and that your network connection is stable.
• Email not received: Check if the recipient’s email address is correct and that the email is not being filtered as spam.
• Scanned documents are blank: Ensure that the scanner glass is clean and that the document is properly placed on the scanner bed.

Questions You May Have

Q: Can I scan multiple documents at once using scan-to-email?
A: Yes, you can use the Multiscan feature to scan multiple documents and send them in a single email.

Q: Can I use scan-to-email from a computer?
A: No, the scan-to-email feature is only available from the printer’s control panel.

Q: Can I set up multiple scan profiles for different recipients or file formats?
A: Yes, you can create multiple scan profiles and assign different email recipients and settings to each profile.